The office of Promaco Conventions at Bateman is available as the full-time secretariat to manage all administrative matters for your conference. As the sole mailing and telephone address all correspondence, calls, faxes and email messages are promptly processed for efficient coordination of activities.

At Promaco we understand how important it is that everyone is aware of the key dates for tasks to be achieved. Promaco Conventions staff will arrange a regular monthly schedule of meetings to keep everyone up to date and for exchange of information. Our boardroom is available for meetings of the committee as required. We will prepare a detailed timeline to ensure that all projects are completed on schedule, organise agendas and take the minutes of Executive Committee meetings at no extra cost.

Management Services

As part of our service, we offer advice to the Executive Committee and sub committees on the structure of the program and the exhibition.  Promaco can assist with the selection of key speakers, approach them and make the necessary arrangements.  We can also attract support speakers through a general ‘Call for Papers’ from interested parties if required.  Promaco prepares brochures and other marketing material, organises the mailing to prospective delegates and exhibitors and carries out all follow-up correspondence with delegates, speakers and exhibitors.

Every aspect required to make a successful Conference or Exhibition is covered as part of Promaco’s management services:-

Venues and location: Promaco can find just the right venue for your needs anywhere in Western Australia or across the country and we personally ensure the very best service and rates.

Travel and accommodation: Promaco assures delegates and speakers of the best rates at all times, with discounted fares and special conference deals.

Registration: Promaco provides facilities for fax, email and secure online registration options, as well as a full staffing service at the event using the latest computerised systems.

Exhibition management: Promaco has an Exhibition Manager on staff to provide a complete management service for any size exhibition.

Financial management: Promaco's Finance Manager can efficiently handle all aspects of the budget, including processing the GST.

Publicity and marketing: Promaco's proven marketing has consistently yielded numbers beyond expectation for both conferences and exhibitions.

Sponsorship: Promaco sources and looks after sponsors for your event as part of our normal management service.  

Contact Promaco Conventions now for a quote or discussion.

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