Accommodation for the 42nd MERGA Conference will be made available soon!
Should you wish to amend your already made accommodation booking please contact the Conference Secretariat.
Please note as per the terms and conditions of all accommodation bookings: All deposits are non-refundable if reservation is cancelled on or after 3 May 2019 and will also be forfeited if you do not arrive on the date for which you have booked for. If you have used credit card details to guarantee your reservation please be aware one night’s room rate will be deducted from the supplied card, by the hotel, if the reservation is cancelled or you fail to arrive on the specified date.
Accommodation Cancellation Policy
Rooms are being held by the Conference Managers on behalf of the delegates until 31 May 2019. All hotel accommodation bookings must be accompanied by credit card details in order to secure a reservation. Delegates must settle the balance of their account with the hotel concerned upon check out. The hotels may apply credit card surcharges upon check out if you choose to settle your account with your credit card. Credit card surcharge fee may vary according to the hotel.
As of the 3 May 2019 a cancellation fee of one night’s accommodation will be retained by the hotel. Cancellations must be made in writing.
Please note if you do not arrive at the hotel on the specified date the hotel will hold the room for each paid night and all monies will be retained by the hotel.
How to Book Accommodation
To book, complete the details with your online registration. The Conference Managers will forward your contact details, reservation and credit card details to the hotel of your choice.
Change of Booking
Any change to a reservation must be notified to the Conference Managers and not directly to the hotel. Please note that any changes should be made to the Conference Managers by 3 May 2019.
Cancellations must be made in writing.
Please indicate on your registration form or notify the Conference Managers in writing if you will arrive at your hotel after 1800 hours, failure to do so may mean that your room will be released.
Check-in and Check-out Times
For most hotels, Check-in time is 3.00 pm and Check-out time is 12.00 pm. Should you wish to guarantee check-in before 3.00 pm you will need to pre-book, and pay for the previous night. If you wish to guarantee a late checkout you will need to book for the next night. These additional nights can be booked at the time of making your reservation. If required please indicate on your registration form.
Hotel Check in Procedures
As per standard hotel policies and procedures delegates will be required to provide a credit card or full cash payment upon check in. This is to cover any incidental charges incurred during your stay and all remaining unpaid room nights, regardless if your booking was guaranteed by a deposit to secure your booking.
The hotel will hold on your credit card, until point of check out, all unpaid accommodation nights reserved plus a daily amount for incidental charges. If you will be settling your accommodation account by cash you will be asked to pre pay for your accommodation in full plus a cash deposit for incidentals. Should you not utilise any incidentals during your stay the cash deposit, for incidentals only, will be refunded to you by the hotel upon check out.
Please note the daily incidental charge may vary across the listed hotels. Should you wish to confirm the amount that will be held against your card prior to check in, please contact the hotel directly.